Ensure Productive Meetings

Time is one of our most precious commodities, and too much of it is wasted on unnecessary or unproductive meetings.  You may want to consider conducting an audit of current practices that includes some of the following issues:

(At the beginning of each discussion):”Let’s agree on what we want to accomplish during this meeting.”

(At the end of each discussion): “Did we accomplish our objectives? Let’s evaluate the quality of the meeting. What did you like about it? What could we have done better?”

(As part of any decision-making process): Let’s summarize what we just agreed to and how it is to be implemented. Who is responsible for what and when?”

Broader questions include:

“Are we focusing on what’s most important during our meetings?”

“What have we accomplished thus far? Is there a more efficient way to achieve our objectives? Is this the best format?”:

“Are we goal focused and results driven, or are we getting bogged down in process?”

“Are we benefitting from full participation, or do a few people regularly dominate the discussion?”

“Would anyone notice or care if we were to cut the number of meetings in half or were to disband the meetings all together?”

Some of you spend your entire day at back-to back meetings. There is no time left to engage customers and employees and complete administrative tasks. Therefore, you come to work early, leave late and take work home with you. If you can’t get out of these meetings, do whatever you can to make them worth you time.

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About mhc68

Michael H. Cohen is a nationally recognized author, workshop leader, and consultant specializing in leadership and team development, organizational communications, employee relations, conflict management, and customer service. Mike Cohen is committed to the belief that employees are responsible for their own intrinsic motivation, work ethic, service orientation, positive attitude, and constructive behaviors. He has developed a reputation for providing practical and motivational presentations, and tailor made consultation services that exceed participants' expectations. Mr. Cohen served as Director of Employee Relations and Development and later as Vice President of Human Resources at Weiss Memorial/University of Chicago Hospitals for twelve years. He has taught Interpersonal Communications, Group Process, and Organizational Behavior at Northwestern, Roosevelt, and Dominican Universities, Triton, and Oakton Community Colleges.
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